No matter your level of experience, there’s always room to make your events better. Given everyday scheduling conflicts, work commitments and budgetary constraints, it’s tough for veteran event profs to find time for their own career training. For novice planners or volunteers, these challenges are more daunting. Imagine planning annual conventions and conferences with housing, meals, transportation and entertainment for thousands of attendees with little to no training or hands-on experience (scary stuff!). With that in mind, seasoned meeting professionals offer up advice to beginner planners to make their day go a bit easier.
1. Talk to your chef before, during and after the event.
Given attendees’ awareness of food allergies, religious diets and a slew of other health restrictions, it’s critical to know who (and what) is cooking in the kitchen. Tell the chef exactly what you need, want and don’t want on your menus. Afterward, let the catering staff know how the F&B worked, for better or worse.
2. Know thy neighbor.
When reserving meeting rooms, ask who’ll be sharing ballrooms and nearby breakout spaces. “We had an auction going on next door to us once that we were not aware of beforehand,” says Jane Turrill, executive and military assistant and conference planner for the Evangelical Church Alliance. “It was loud, and we had to ask them to tone it down.”
3. Photos don’t lie, but they can be misleading.
If you’re based in Washington, D.C., but are looking to book in Washington State, you may not have the funds to do a cross-country site visit. Don’t let a splashy website mislead you into making bad choices. Find a church member or someone else you trust based closer to the destination to scout potential hotels and venues, and then report back to you on the best options.
4. The more details in your RFP, the better.
The more information you can give a hotel about your group’s needs (i.e. guest rooms, meeting spaces, meals, parking requirements, etc.), the less back and forth you’ll have to endure when finalizing your contract.
Jordan Atherton, CMP, senior advisor and meeting and event planner at 1st Global, identifies how to create a risk management plan so your attendees are
Delilah, "the most listened-to woman in America," opens her heart on faith career and fighting for children across the globe.
Traveling can be fun, but it can also be a nightmare if you’re not properly prepared.
He's not just our Connect Faith 2019 keynote speaker and football/baseball star athlete, Tim Tebow co-produced the faith film, “Run the Race” with
Planners need to know the “why” to create direct business results for clients.
Johnny Hunt has spent decades teaching men to find their calling.
Author and public speaker Katherine Wolf discusses her inspirational recovery from a massive stroke.
In order to be creative, you must be vulnerable. Find out more tips on how to express yourself from creativity guru Timo Kiuru here.
Connect Meetings talks to Sports Management and Tourism Director Chad McKenzie about Round Rock, Texas' expansion into tourism and meetings.
During a recent speech at Leadercast, Andy Stanley challenged the way leaders often delegate.
Join your peers on both sides of the buyer/seller coin as we tackle some of the stickiest RFP issues and ideas on what to do about them.
When Latricia Chisholm and Garney Davis, Jr. met on a flight to Connect Faith in 2014, they knew it was only the beginning for them.
Barna Group's Bill Denzel explores how the current state of faith in America could affect the faith-based events industry.
AV experts break down the seemingly complex audiovisual world, sharing knowledge that event professionals from all levels of experience can use.
These three simple tips for accommodating dietary restrictions aren't as complicated or expensive as you think.
Five pros open up about race and culture within and beyond meeting room walls.
Burnout is a common problem within the events industry, but it is possible to put on a successful event without crossing into exhaustion.
Rebekah Lyons may be recognized most often as a writer, but she's a woman who wears many hats. Here's why we think she wears them exceptionally well.
We're sharing highlights of Barna Group's extensive study on the beliefs and lifestyles of Millennial Jews, which was released this week.
When negotiating contracts, back yourself with data to prove your event’s worth to a potential venue and include language that mitigates risk.