9 Pack Hacks for Transporting Meeting Materials

By Michael J. Solender, May 11, 2016

Who doesn’t appreciate shortcuts when it comes to traveling with bulky meeting materials? Score packing tips from meeting planners who’ve mastered the ropes.

1. Ask your convention services manager if they have an office kit, and what it includes.

“Often you may be shipping office items such as staplers, paper clips, sticky notes, scissors and rulers, when they may already be available for you on-site,” says Marti Fox, CMP, CMM, president of GlobalGoals, a Dallas-based convention, meeting and event planning firm.

2. When traveling internationally, don’t pack preprinted materials.

“Take your thumb drive with all your documents formatted to the appropriate size for the country you are going to (they can vary), and then have them reproduced,” says Fox.

3. Bring extra dongles.

“I always pack a number of dongles [tiny computer-to-device adapters], as people bring their laptops for presentations to meetings and are unable to connect to projectors without one,” says Desiree Kane, a freelance meeting organizer. “Dongles are not universal, so it is important to bring those that work with Apple and PC.”

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