How to Compare AV Quotes

By Mariya Bentz, February 16, 2017

You’ve done your research. You’ve discussed what kind of equipment you need. You’ve received several audiovisual quotes and now it’s time for the final step: choosing an AV company that will best meet your event’s needs. As you begin comparing quotes, take a few minutes to ask yourself these three easy questions for selecting the best provider.

1. What is the company’s business model?

The structure of an AV company can make a big difference in the price and production value you’ll receive. An in-house provider pays about 50 percent of commission to the venue, plus service fees. In-house providers will generally be more expensive.

On the flip side, venues that own AV equipment and service it themselves (as opposed to a third party) typically have lower prices. Their inventory may be limited, however, and their staff tends to have basic knowledge of the equipment. Another option is independent providers, which own most of their equipment and have diverse inventory. They are often more willing to negotiate to adjust to your budget and have experienced, formally trained technicians available.

2. What are the labor charges?

Labor can take up a huge chunk of your AV budget, so be aware of all personnel booked for your event. Will a technician be on-site to ensure everything runs smoothly? Is there an event manager, or will the AV team report to you? You can discuss staff needs with your provider to see if you can cut costs anywhere. Keep in mind fewer technicians may result in longer setup and teardown, which would likely add overtime fees.

(Visited 156 times, 1 visits today)

During a recent speech at Leadercast, Andy Stanley challenged the way leaders often delegate.

Stephanie Donoho, administrative director of the Kohala Coast Resort Association dispels myths from the Big Island’s 2018 eruption.

Here are four ways to incorporate mindfulness into meetings.

Explore L.A., where the great outdoors awaits groups.

Following these six steps to create a zero-waste event.

Lay the foundation of a successful business with these 10 commandments to live by.

Posture, lighting and snacks are part of the ways to maintain wellness at work.

The golden formula for all meetings, incentives and event professionals is as simple as SOUP.

Here are the latest trends to help you combat stress during your workday

Adding to your rotation of industry podcasts could take your business to the next level.

The best social media practices for meeting planners to engage your event attendees from start to finish

Great Wolf Georgia proves to be the perfect spot for meeting and event planners or simply a quick family getaway.

Explore Monterey, California, where the great outdoors awaits groups.

Katherine Lo, founder and president of Eaton Workshop and Sheldon Scott, director of culture at Eaton DC give us an inside look into the trendy DC stayover.

Stephanie Klett, Wisconsin’s Secretary of Tourism for the past eight years, was named as the new president and chief executive officer of VISIT Lake

Explore Squaw Valley, California, where the great outdoors awaits groups.

Read More